A Global Manufacturer
Industry
Manufacturing
Year
2025
Stack
Axium, Azure Cloud, Azure OpenAI
We recently enabled an organization streamline its RFP process. Reducing what used to require hundreds of hours of manual process by 90%.
Using Axium’s Semantic AI capabilities, we turned disconnected RFP files (often hundreds of pages of unstructured data) into a structured, explorable resource. Instead of manually combing through PDFs, Word documents and spreadsheets, teams could now use AI to find, compare, and extract key information instantly enabling faster, more accurate quoting and better use of existing knowledge.
The results:
Up to 90% faster RFP turnaround
80% less manual effort in processing and reuse
Improved response accuracy and consistency
Increased capacity without additional headcount
⸻ STARTING POINT
Manual Processing, Fragmented Knowledge, and Delayed Ramps
Responding to complex RFPs is essential but often overwhelming. The customer dealt with large volumes of files, including PDFs, Excel sheets, Word documents, and email attachments, often lacking consistent structure or format.
Key challenges included:
- Slow turnaround: Each RFP required significant manual reading and interpretation
- Error-prone processing: Copying information into quoting systems introduced mistakes
- Underused past proposals: Existing documentation couldn’t be reused efficiently
- Delayed project start: Teams struggled to extract key inputs in time
As a result, opportunities were delayed, resource load was high, and response quality was inconsistent.
⸻ SOLUTION
Unstructured Data Made Searchable, Reusable, and Reliable
We introduced Axium’s Semantic AI platform to address the challenge of making unstructured RFP content usable without reformatting or restructuring.
With Axium’s unstructured data module, we delivered a solution that automatically parses and interprets incoming RFP documents, extracts relevant commercial and technical inputs, and suggests pre-validated answers based on past submissions. Integrated directly with existing quoting tools, the system accelerates structured output, turning what was once a manual, document-heavy process into an intelligent, AI-driven workflow that delivers accuracy and speed at scale.
The team was able to:
- Connect to dispersed storage systems (SharePoint, Google Drive, Box, etc.)
- Index and extract meaning from unstructured content — tables, text, embedded data
- Use natural language to retrieve relevant content, quickly and contextually
- Surface past answers from previous proposals, improving consistency and reuse
By capturing institutional knowledge in a machine-usable format, Axium helped transform RFP data from a manual bottleneck into a structured, intelligent resource.
Area
Before Axium
With Axium
Measurable Benefit
RFP Processing Time
Days to weeks
Hours
Up to 90% faster responses
Content Reuse
100% manual
Automated extraction
80% reduction in effort
Proposal Accuracy
Prone to errors
Verified extraction
Reduced compliance risk
Knowledge Retention
Inconsistent
Semantic suggestions
More consistent responses
Teams could now engage directly with relevant insights using natural language queries reducing response times and increasing reliability.
➞ Minimal Disruption
Integrated with existing systems via APIs
➞ Secure & Compliant
Granular access control for sensitive files
➞ Customizable Models
Semantic layers tuned to domain-specific terminology
➞ Low Training Overhead
Natural language UI enables intuitive use
⸻ Business Impact
Axium in Action: Over 250% ROI Based on Time Savings and Revenue Gains
The implementation of Axium’s Semantic AI delivered tangible business benefits across multiple dimensions. By shortening deal timelines through faster quoting, the organization accelerated its revenue cycles and improved overall responsiveness.
With automation in place, teams could process more RFPs using the same resources. Accuracy also improved, as structured, machine-validated data reduced the likelihood of human error. Beyond efficiency, the system unlocked institutional knowledge making past responses searchable, reusable, and consistent.
Over 250% ROI based on time savings and revenue gains
Up to 90% reduction in RFP response time
Higher win rates from faster, higher-quality submissions
3-5x productivity gains in RFP and proposal teams
Lower operational costs through automation
AI readiness for broader automation and intelligent workflows across the business
⸻ Conclusion
Turning Unstructured Data Into Competitive Advantage
By connecting Axium’s Semantic AI to their RFP workflow, the customer transformed a time-consuming, manual process into a high-speed, high-accuracy operation.
Instead of delays and complexity, RFPs are now processed with speed, clarity, and consistency, enabling teams to move faster, work smarter, and win more.
Start small and scale.
Axium is designed future-proof, for all businesses to organize their knowledge and leverage the power of data and actionable business insights.
Let's go forward. Together.
Every business is unique. Let us show you how Axium can accelerate your data journey. Get in touch with us today!